Clear Desk & Clear Screen Policy

Clear Desk & Clear Screen Policy

Document Name: Clear Desk & Clear Screen Policy
Version: 1.0
Approved by: Directors, Immercial Limited
Review Frequency: Annual or upon material change

Immercial Limited applies proportionate clear desk and clear screen controls to protect confidential, personal, client and business information.

Users must:

• keep confidential papers and removable media secure when unattended;
• avoid leaving sensitive information visible in unattended work areas;
• lock computer screens whenever devices are left unattended;
• use automatic screen-locking and device security controls where available;
• avoid displaying confidential information where it may be viewed by unauthorised persons;
• store business information in approved Immercial systems rather than on unsecured removable media or local locations;
• securely dispose of confidential paper records and securely delete electronic information when no longer required;
• take additional care when working remotely, travelling or working in shared/public locations.

Immercial operates primarily as a cloud-based micro-business with limited physical records and no permanent public-facing office environment. These controls are therefore applied proportionately to the information and working environment involved.

The Directors approve and oversee this policy. It is communicated to relevant personnel and reviewed annually and following significant change.